As an update to the original subject of the thread...

We're trying to make plans now. Trick is getting passports. We can't find two of the three required birth certificates and are having to order them. Then there's the usual turnaround time for passports, which is far too long for what we need, so we're going to have to find a way to put a rush on them.

I've emailed Rob Schofield about reserving a room at the meet, and we're working with a travel agent to get arrangements made for the rest of the trip. Looking forward to it!